Robert's Rules of Order, that
TO MOVE OR NOT TO MOVE -------THAT
Rule: A “motion is made” ----- but you “move” to
make the motion. Example: “I move that ---such and such
In reverse of what usually happens at meetings, the “Book” says “An
idea is not discussed first and the a motion
is made, instead, a motion is made and then the idea is discussed” !!!!!
Before a motion is presented, one must really think it out. Perhaps
have it written down to make sure it
really contains all the information needed to make a decision.
Make sure it states the “who, what, where and
when, in the Positive form so that a yes vote is a vote For the
motion. The written copy can then be given to
the Presiding Officer to use when repeating the motion for consideration.
A second to the motion is required in order to start discussion.
The person offering the second does not necessarily
have to agree with the motion. The second simply means that member
thinks the motion should be
discussed. .If there is no second, the motion can not be considered
The Presiding Officer then says it has
been moved and 2nd [repeats the motion ] Is there any discussion?
The person who made the motion has the first right to speak to
the motion. The rule of thumb is the members
address all remarks through the Chair to keep the discussion from
becoming “personal” which can happen
when “Cross talk” happens.
When the discussion winds down or seems going nowhere, the Presiding
Officer asks “ Is there any further
discussion? Hearing none [repeat the motion] all those in favor
yea [or in plain talk yes ]--- opposed no. If the
vote is in favor “the motion is carried”.
As a sidebar, I have, through out this article used the tern
Presiding Officer. The book uses
one of 2 designations. President or Chairman. Mr. President or
Madam President, Madam Chairman or Mr.
Chairman. Roberts Rules states: “The English language does
not have feminine or masculine words, as do the
Latin-base languages. The word chair in English is the neuter gender,
neither masculine nor feminine. It refers
either to the person or the place [chair] occupied by the person.
The word man at the end does not mean
a masculine person but stands for the neuter gender all mankind,
including both men and women. So in English
to acknowledge the gender of the person presiding in the chair,
use the honorifics Mr. or Madam, as follows:
Mr. Chairman or Madam Chairman.”